At Intracode IT Solutions, we are committed to protecting the privacy of our clients and users. This Privacy Policy explains what information we collect, why we collect it, and how we use it. This includes our Payroll System and Timekeeping features that utilize face recognition technology. By using our services, you consent to the collection and use of your information as outlined in this policy.

We collect information from you in several ways, including:

• Information you provide to us directly (name, email address, phone number, employee details)
• Information collected through your use of our services (website usage, system logs, device information)
• Information from third-party sources (public databases or authentication services)
• Biometric Information (Face Recognition Data): For our Payroll and Timekeeping System, we may collect and process facial data strictly for employee attendance and identity verification.

Our Payroll and Timekeeping mobile application uses face recognition technology to:

• Verify employee identity during time-in and time-out
• Prevent fraudulent or proxy attendance
• Ensure accurate payroll computation based on actual logs

What Facial Data We Collect:
We collect a mathematical representation of facial features (face embeddings) generated by the camera during attendance capture. We do not store raw photos on the device unless required by the employer.

Apple Store Compliance Statement:
Our app uses face recognition solely for employee identity verification for payroll and attendance purposes. Face data is processed securely and is not used for marketing, surveillance, user profiling, or any purpose outside timekeeping functionality.

We follow strict data protection standards regarding face data:

• Face embeddings are encrypted and stored in secure servers
• Data is used exclusively for timekeeping and payroll verification
• We do not share biometric data with any third party
• We do not use biometric data for analytics, marketing, or AI training
• Employers control retention and deletion of biometric data

Users may request deletion of their biometric data through their employer or by contacting our support team.

We use the information we collect to provide, improve, and personalize our services, including:

• Responding to your inquiries and requests
• Providing customer support
• Analyzing usage data for performance and reliability
• Improving our Payroll and Timekeeping System
• Identity verification using facial recognition
• Accurate payroll computation based on attendance logs
• Sending marketing and service notifications (with your consent)

We do not sell, rent, or otherwise share your personal or biometric information with third parties, except:

• When required by law or legal processes
• When explicitly authorized by the employer or system owner
• When necessary to provide support or maintain system functionality

Any usage data shared with third parties will never include personally identifiable or biometric data.

We implement strict technical and organizational measures to safeguard all collected information, including biometric data. However, no method of electronic transmission or storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

We may update this Privacy Policy from time to time. Changes will be posted on our website, and continued use of our services constitutes acceptance of the updated policy.

If you have any questions or concerns about our Privacy Policy or our use of face recognition technology, please contact us at support@intra-code.com.